Help - Object Level

Object levels are used by archives to indicate the nature of the records being described. For example, if the records were collected at auctions by someone, those records would be a "collection," as they had been collected. The same person may have a "fonds" as well. Fonds are records that are created by a person, society, company or government entity; things like letters, photographs, minutes, etc.

Definitions of the possible levels:

Fonds: A fonds consists of the whole of documents, regardless of form or medium, created and/or accumulated and used by a particular individual, family or corporate body in the course of that creator’s activities or functions.

Sous-fonds: A sous-fonds is a subdivision of a fonds based on the structure of the creator or the organization of its activity.

Collection: A collection is a grouping of documents of any origin intentionally assembled on the basis of some common characteristic.

Series: A series shall consist of files or records within a fonds arranged systematically or maintained as a unit because they relate to a particular function or subject, result from the same activity, have a particular form, or because of some other relationship arising out of their creation or out of their receipt and use.

Discrete item: A discrete item is an individual item that is without context and is not part of a fonds.

File: A file is both a level of description, and an organized unit of documents, usually within a series, brought together because they relate to the same subject, activity or transaction.

Item: An item is the lowest level of description and the smallest entity within a fonds useful for descriptive purposes.