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| LEVEL OF DESCRIPTION: | Series |
| No.: | PR3742.0004 |
| TITLE: | Administration series |
| DATE RANGE: | 1975-2009 |
| EXTENT: | ca. 12 m of textual records and other material.
Includes 39 optical discs. – 14 computer discs. – 110 video cassettes. – 44 audio cassettes. – 8 audio reels. – 6 drawings. – 4 technical drawings. – 2554 slides. – 1500 photographs. – 755 negatives. – 308 prints. |
| ADMINISTRATIVE |
| SCOPE AND CONTENT: | The series consists of records created or collected by Alberta Ballet during the course of administering the corporate activities of the organization. The records include material related to non-artistic staff, support organizations (the Alberta Ballet Foundation and Guild), fundraising, marketing, publicity, outreach, financial management, executive directors’ files, and management of the Nat Christie Centre in Calgary after 1989. |
| ARRANGEMENT NOTE: | The Administration series is arranged into the following sub-series:
- Sub-Series 1: Office Administration
- Sub-Series 2: Human Resources
- Sub-Series 3: Alberta Ballet Foundation/Guild
- Sub-Series 4: Development
- Sub-Series 5: Marketing and Publicity
- Sub-Series 6: Outreach
- Sub-Series 7: Finance
- Sub-Series 8: Executive Director
- Sub-Series 9: Nat Christie Centre
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| GENERAL NOTE: | There are some personnel and volunteer files that are subject to the Personal Information Protection Act (PIPA). These records are closed for the full length of protection allowed by PIPA, one hundred years from the date of creation.):
There are similar files that were created before the implementation of PIPA but will also remain closed for one hundred years from the date of creation. However, the donor has agreed to allow access to personnel records created before 2001 on the condition that researchers must sign a confidentiality agreement that includes the following stipulations as expressed in the PIPA Regulations 12(3):
(3) If personal information is to be disclosed under a research
agreement, the person to whom the information is to be disclosed
must agree to do all of the following:
(a) to use the information only for the research purpose;
(b) to make reasonable security arrangements to protect the
information;
(c) to maintain the confidentiality of the information;
(d) to not contact any individual to whom the information
relates;
(e) to remove or destroy, at the earliest reasonable time,
individual identifiers;
(f) to not disclose the information in individually identifiable
form;
(g) to notify the archival institution immediately of a breach
of the agreement. |
| RELATED FONDS: | PR3742 (Alberta Ballet fonds)
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| RELATED SUB-SERIES: | PR3742.0004.0001 (Office Administration sub-series)
PR3742.0004.0002 (Human Resources sub-series)
PR3742.0004.0003 (Alberta Ballet Foundation sub-series)
PR3742.0004.0004 (Development sub-series)
PR3742.0004.0005 (Marketing and Publicity sub-series)
PR3742.0004.0006 (Outreach sub-series)
PR3742.0004.0007 (Finance sub-series)
PR3742.0004.0008 (Executive Director sub-series)
PR3742.0004.0009 (Nat Christie Centre sub-series)
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